Operations Associate

Virginia Housing Alliance - AHDC Resident Services
205 N Robinson St
Alexandria, VA 23220
United States

Real Estate, Rental & Leasing
Job Start Date
Job End Date
Experience Required
Degree Required
Employment Type
Work Schedule

Job Description
Primary Responsibilities:
•Support the talent acquisition administrative process, which includes recruitment, interviewing, onboarding, and training
• Maintain compliance with federal, state, and local employment laws and regulations and recommend best practices; reviews policies and procedures to maintain compliance • Support with employee benefits reviews and implementation
• Support business management work, which includes filing tax reports, business licenses, insurance audits, and other regulatory requirements
• Work with the finance team to input invoices, review receipts, and provide additional administrative support
• With a primary responsibility of supporting the Operations branch, provide clerical support to the organization, including composing letters and memos, editing documents, scheduling appointments, distributing mail, filing, answering phones, ordering supplies, scanning, and copying
• Arrange and handle all logistics for board and committee meetings and events: schedule, draft agendas, develop, compile, and distribute presentation materials, and record meeting minutes
• Manage internal organizational events and celebrations
• Assists in data collection and analysis, preparing proposals, reports, research papers, and presentations
• Maintain the calendar of the executive team, prepare meeting agendas, minutes, notes, and follow up on meeting action items
• Assist IT needs including IT asset management, phone services, ensuring team compliance, and coordinating support with our outsourced IT provider
• Support vendor and outsource teams’ relations, contracts, and communication
• Organize and maintain paper and electronic files required of AHDC in carrying out its owner, partnership, and organization responsibilities
• Office maintenance, including stocking, organizing, kitchen upkeep, and overseeing maintenance requests
• Maintain knowledge of trends, best practices, regulatory changes, compliance, and new technologies in human resources, non-profit management, and IT
 • Performs other comparable duties as assigned or may be necessary The Successful Candidate Will Have
• An associate’s in HR Administration, Business Operations, Social Science, or related field. (Substitutable by two years of relevant work experience)
• Experience providing assistance to individuals and groups facing difficulties such as economically disadvantaged, unemployment, abuse and neglect, substance abuse, aging, disabilities, prevention, health, cultural competencies, inadequate housing
• Proficient in Microsoft Office applications, including Outlook, SharePoint, PowerPoint, and Excel
• Exceptional written, editing, oral, interpersonal, and presentation skills and the ability to effectively interface with all levels of employees and partners
• Knowledge of HR practices
• Creative and innovative problem-solving skills, including negotiation and conflict resolution • Capacity to work on multiple tasks and projects simultaneously while still meeting the priorities of the position
• Highly organization and self-motivated
• Spanish Bilingual a plus
• Experience working in a professional setting with limited supervision
• Adapt positively to a fast-paced work environment
• Sincere interest in career growth and support of AHDC’s mission Salary and Benefits Commensurate with experience. $38,000 - $42,000 annually. AHDC’s benefits package includes medical, dental, vision, life, and disability insurance. Matching 401(k), parental leave, HSA, tuition assistance, paid networking opportunities, wellness program, and paid time off. NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Job Requirements
Position Requirements
The Operations Associate is a full-time salary position. The position requires the employee to be locally in the
DMV area and must be onsite in the AHDC main office a minimum of three days per week. Tuesdays &
Thursdays are mandatory, with some weekends and evenings required.
AHDC follows CDC COVID-19 health and safety recommendations, including mask mandates. Although
vaccines are not required, we do require reporting vaccine status.
Hannah Moore
205 N Robinson St
Alexandria VA 23220
United States

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