Administrative Assistant II

Alexandria City Public Schools
Central Office 1340 Braddock Place
Alexandria, VA 22314
United States

Category
Industry
Education
Pay
From $47,424 To $58,310
Per Year    
Employment Type
Employee
Work Schedule
Contractor
Travel
No Travel

Job Description
This position performs a wide variety of administrative and clerical support to the Executive Director of Human Resources. This work includes: providing general office management support, balancing the HR department budget and making payments to vendors, and preparing correspondence documents and presentations for the executive director. This is a confidential position that helps process highly confidential and sensitive documents for staff and student matters.
 
 

This position reports directly to the Executive Director of Human Resources.

Essential Functions:

  • Helps manage the HR budget, including travel reimbursement, ordering of materials and supplies, and other items as requested.
  • Coordinates meetings and activities in support of assigned HR tasks and activities.
  • Receives calls for assistance and takes appropriate actions, and/or directs to appropriate division staff for resolution.
  • Maintains a wide variety of files, contracts, and records (confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
  • Develops, disseminates, and maintains standards for department memos, PowerPoints, agendas, project plans, newsletters, flyers, etc.
  • Provides guidance and support to the HR lobby and reception area.
  • Manages requests for temporary staff services and maintains coordination with staffing agencies.
  • Prepares a wide variety of written materials (e.g., Board memos, PowerPoint slides, reports, letters, meeting minutes, etc.) to support the executive director.
  • Researches a wide variety of topics (e.g., current practices, policies, education codes, etc.) to provide information for addressing various administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and/or provide direction.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Performs other duties as assigned by the Executive Director of Human Resources

 

Funding:

  • This is a grant-funded position.

On-site Work Requirement:

  • Onsite work attendance is required. Applicant must be able to work in the physical office (1340 Braddock Place) during a regular five-day workweek.
  • Mask wear may be required. Compliance is required with public health requirements as directed. 

Clearances:

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance

  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.
Job Requirements
Qualifications:

Education: High School degree required. Bachelor’s degree is highly preferred.


Experience:

Minimum 3 years of job-related work experience.
Experience in the public education sector is preferred.
Work experience must include extensive and excellent computer software skills (e.g., MS Word, Excel, and PowerPoint; use of online time-and-attendance software, online invoice and payment software, Google calendar and Google documents, use of Zoom video, etc.
Employer

1340 Braddock Place
Alexandria VA 22314
United States
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