ID# 002350

Office Manager

Alexandria, VA 22314
United States
Category
Industry
Professional, Scientific Services
Application Closing Date
7/31/2018
Manages Others
Yes
Experience Required
Yes
Degree Required
Yes
Security Clearance Required
No
Employment Type
Employee
Work Schedule
Full-Time
Travel
No Travel

Description

Job Description

EAS Consulting Group, LLC is seeking full time Office Manager with limited managerial responsibilities in a professional small office environment. This person acts as the front-line face of the company for in-person visitors as well as incoming calls. In addition to some scheduling, duties include coordination of meetings and video conferences, coordinating direct and email mailings, and working on special projects all with the use of Microsoft Office products and Salesforce.

The candidate will direct client inquiries to the appropriate EAS Employee to ensure a timely and appropriate response. EAS deals with highly confidential and sensitive client information and discretion is required to maintain confidentiality.

The position will assist with the management of the Salesforce database and provide training and support to office staff. Additionally, the Office Manager will provide administrative support to the staff and coordinate related projects as assigned.

The candidate must be well versed in Microsoft Word, PowerPoint, Excel and Adobe in order to perform assigned duties and to assist in the facilitation of training courses throughout the country. A familiarity with Salesforce is desirable, but not required. This person must work well independently, be internally motivated and be able to quickly prioritize and organize a diversified workload with competing deadlines.

Core Responsibilities:
• Organizes and prioritizes large volumes of information
• Answers phones, takes messages or answers routine questions
• Schedules and organizes activities such as meetings and video conferences
• Drafts copy for marketing materials and some correspondence. Proofreads copy for spelling, grammar and layout, making appropriate changes
• Manages oversight of project requirements including follow-ups with consultants to confirm projects or training seminar development is on track
• Utilize Salesforce for record keeping and marketing efforts
• Coordinate with IT vendor on all office equipment
• Manage relationships with vendors and service providers
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Liaise with facility management, including cleaning and security services
• Onboarding of new consultants as well as training
• Maintains supply inventory by checking stock; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt

Job Requirements

• Strong competency in Microsoft Office Products to include Word, Power Point, Excel
• Ability to utilize Salesforce
• Professional demeanor including grammar and writing skills
• Independent thinker and internally motivated yet comfortable contributing to team environment
• Well organized
• Ability to prioritize competing time demands
• Office management or Executive Assistant experience with the ability to handle multiple tasks simultaneously
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